Apply Now or continue GEM Fellowship Application. Deadline: November 15

Application Instructions

Application Process

Registering with eGEM creates an account that allows you to work on your application securely, to save draft work, and return later to complete and submit online. After registering, you will receive an e-mail confirmation with information for later use.

After registering, you will be taken to the application form. Answer the questions carefully and accurately and include your resume and unofficial transcript. You will need to have your employment and educational history (and if applicable information on research experiences) handy to complete the questionnaire. If you cannot answer all the required questions, you can save your draft application and return to the application later to complete.

Note on GRE Scores: You are not required to submit your official GRE Score Report by the application deadline. However you are required to answer all of the questions as prompted about the GRE in your eGEM application. If you have taken the GRE you can self report your scores and scan and upload your score report. If selected for the fellowship, GEM will request to have an official GRE score report on file. If you choose to have your official report sent to GEM (not required), our code is 1305 (listed under the state of Indiana).

Remember, GEM applicants are required to apply to at least 3 GEM Member Universities. GEM wants to ensure that you have all necessary requirements to meet all 3 University’s application requirements. Although not required, we strongly recommend that you take the GRE.

GEM waives the requirement to apply to 3 GEM universities only if you are currently ENROLLED and MATRICULATING in a Master/PhD engineering or applied science program at a current GEM member university. To ultimately be confirmed as a GEM Fellow, your current matriculating university MUST provide confirmation of their willingness to sponsor you as a GEM Fellow. If you are selected by a GEM employer sponsor for GEM Fellow support, the university will be notified that confirmation of full sponsorship up to 2 years for MS Fellows and 5 years for PhD Fellows is required to confirm an applicant as a GEM Fellow.

For early consideration by GEM Universities and GEM Employers please make every attempt to complete Part I by October 1st.

Part II requires you to submit supplemental material:

  • Statement of Purpose – You must submit at least a one page statement of purpose that outlines your academic, research and/or career goals by 11:59 PM Eastern on November 15th. For tips go to www.statementofpurpose.com.
  • Letters of Recommendation – Request three letters of recommendation and ensure that you have entered in your recommender’s email addresses to ensure submission by November 15th. Please make sure at least one recommendation is from a faculty member. When you hit “submit” on your on-line application, your recommenders will receive an automatic email from the GEM application system. We will not accept letters via email or via postal mail. At least two of your recommenders must submit their recommendations on-line by 11:59 PM Eastern on November 15th.

Review your application and submit online. At time of application, you will be asked to upload unofficial transcript(s) only. Official transcripts are not required until you are selected, effective August 17, 2012.

If you are selected for a GEM Fellowship, you will be required to submit an official transcript from all universities and colleges attended. This includes a copy of current transcripts reflecting your most recent grades. Grade reports and monitor screen printouts are not acceptable as official transcripts.

If submitting official transcripts please send via postal mail or email to Fellowships@gemfellowship.org:

The National GEM Consortium
1430 Duke Street
Alexandria, VA 22314

Official transcripts are sent directly from the university or institution: Please do not email GEM your transcript.

Schedule for Cycle

July

July 1 – November 15
Students apply online for the GEM Fellowship. Students identify a minimum of three (3) GEM Member Universities that they intend to apply to. Students apply to graduate programs at a minimum of three (3) GEM Member Universities immediately upon completion of the GEM application, and before each universities application deadlines.

October

October 1
Submit your application, unofficial transcript, and resume for early consideration. Supplemental materials must be submitted by the application deadline on November 15th.

November

November 15
GEM Complete Application annual deadline is November 15th at 11:59 pm Eastern Time. A complete application includes a statement of purpose, unofficial transcript and three (3) recommendations submitted via the online application system.

November

November 16 – January 15
Applicants who have submitted GEM Fellowship applications should begin or complete STEM graduate school applications by their respective posted deadlines, but no later than January 15th.

December

December/January
Selection Committee meets; GEM Employers may contact eligible GEM Fellowship applicants for internship interviews for potential GEM Fellow sponsorship.

February

February/March
Selected applicants are notified of GEM Employer Sponsorship.

March

March/April
Selected applicants verify admittance in a GEM Member University, submit an official transcript from current university, and sign GEM Acceptance Agreement, Code of Conduct, and University Support Commitment Agreement.

May

May – August
Summer internships at GEM Employers.

June

June
GEM Fellows submit mid-term internship evaluations.

August

August
GEM Employer representatives submit final internship evaluations. GEM Fellows submit final internship evaluation.

September

September
Students meet with GEM University representative on campus and update eGEM record with graduate plan and applicable updated transcripts.

Additional Information

Fellow Selection

The GEM Office is responsible for soliciting, screening, and processing applications. Applications received by the submission deadline are screened and certified for eligibility. Those approved for fellowship consideration are forwarded to the GEM Selection Committee. Applications and application materials received after the submission date are not eligible for consideration. Students are matched to Employer members based on compatibility. The GEM Office notifies all applicants of their award status.

Award Notification

Selected applicants are sent a notification of GEM Employer sponsorship and are asked to complete three forms: Student Acceptance Agreement, Code of Conduct, and University Support Confirmation Agreement. The Student Acceptance Agreement is a contract between GEM and the student that specifies the Fellow will pursue and complete their degree under the terms and conditions as outlined in this Agreement. The applicant becomes a GEM Fellow once all forms are signed and submitted to the GEM National Office along with an OFFICIAL transcript from their current or last university attended.

GEM Consortium Members place applicants not selected on a list for possible later selection. All GEM Consortium Members receive lists of certified applicants not selected initially for GEM Fellowship awards. These applicants may be contacted directly by GEM Consortium Members for a future GEM Fellowship, to be named a GEM University or Associate Fellow, or possibly other educational or employment opportunities.

Graduate Admission

GEM Fellowship awards are only valid at GEM Member Universities, and each GEM University exercises its own admission requirements and standards which are independent of the GEM Fellowship requirements and standards. Applicants who are seniors or who have baccalaureate degrees must apply for graduate admission to GEM Universities at the same time they submit their application materials to the GEM Office.

Graduate Enrollment

The MS Engineering Fellowship requires a student to pursue a master’s degree in the same or related discipline in which they complete their undergraduate degree. Minor variations are permitted if specified on the fellowship application and approved by the GEM Employer Member; however, the length and level of funding associated with the award remains the same. Note, if a change in major requires a lengthier academic program to satisfy deficiencies or prerequisites, this is not a sufficient condition or justification for extending a fellow’s funding or granting a waiver of summer internship requirements.

Academic Requirements

MS Engineering Program Applicants:

  • must be a senior, or graduate of an accredited engineering or computer science program at the time of application, and
  • must have a minimum cumulative grade point average of 2.8/4.0.

PhD Program Applicants:

  • must be a senior, masters student, or graduate of an accredited engineering or applied science program at the time of application, and
  • must have a minimum cumulative grade point average of 3.0/4.0.

Internship Requirements

  • MS Fellows are required to intern for a GEM Employer Member the summer immediately following selection, up until the MS requirements are completed.
  • PhD fellows are required to intern once for a GEM Employer Member, the summer immediately following selection. Applicants who are unable to intern are highly unlikely to be selected for the GEM Fellowship.

Knowingly providing false information may result in termination of the GEM fellowship.

GEM Fellowship Program
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